Ledger Lock

User right for a ledger date lock is not in place across all user groups in the user/security table.

To maintain ledger and reporting integrity for historical periods

To maintain ledger and reporting integrity for historical periods.

• Ledger Lock is recommended for use. Challenges that were discussed:
• For items that do need re-allocation best practice to maintain ledger lock integrity is to maintain the lock and not bypass it. The payment would still be re-posted, however the original incorrectly applied payment would be reversed and the correction would be posted all with a posting date of today (current day). In this way, the history is maintained and the historical stats remain consistent. The current day is a wash for overall cash receipts as there is a reversal and the reposting that correspond with one another. The correction will appear as a correction off of one location and onto another with the current day/month for the correction to reflect in financials.

Concern with bypassing the ledger lock is reporting discrepancies when running for historical financials, in retrospective reviews, or upon audit the overall numbers for the organization. Even though the cash receipts may remain accurate if the item being corrected is to re-allocate a payment from one location to another, the payment would no longer show as collected in one location but rather show under the alternate.

SME TO COMPLETE / VALIDATE